The Parochial Church Council of the Church of the Martyrs, Leicester
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The PCC of the Church of the Martyrs, Leicester, is the data controller (contact details in section 9 below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The PCC of the Church of the Martyrs, Leicester, complies with its obligations under the “GDPR” by:
- keeping personal data up to date.
- by storing and destroying it securely.
- by not collecting or retaining excessive amounts of data.
- by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate measures are in place to protect personal data.
- We use your personal data for the following purposes:
- to enable us to provide a voluntary service for the benefit of the public in the parish of the Church of the Martyrs
- to administer membership records of:
- church members and visitors
- the Electoral Roll
- Licensed lay ministers
- Leadership Group members
- PCC officers and members
- Employees and volunteers
- to administer records of baptisms, marriages, publication of banns of marriage and funerals.
- to fundraise and promote the interests and mission of the charity.
- to manage our employees and volunteers.
- to enable those who undertake pastoral care duties as appropriate (for example hospital visits and visiting the bereaved)
- to maintain our own accounts and records (including the processing of gift aid applications). Issue 1 – 11/05/18
- to inform you of news, events, activities and services running at the Church of the Martyrs or the Diocese of Leicester through: mailings (email and / or hard copy); leaflets, fliers, notice sheets and Newsletters; Martyrs Newsflash emails; campaigns, appeals and other fundraising activities.
- to seek your views or comments.
- to notify you of changes to our services, events and role holders.
Our processing may also include the use of a video camera at church services and other events. This is to enable viewing on screens in church and is not generally recorded, (except in response to specific requests, e.g. from a baptism family and for training purposes, in which case this will be verbally communicated in advance to the congregation).
4. What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations.
- Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement.
- Processing is necessary for compliance with a legal obligation, for example we are required by the Church Representation Rules to administer and publish the Electoral Roll and under Canon Law to announce forthcoming weddings by means of the publication of banns.
- Religious organisations are also permitted to process information about your religious beliefs to administer membership or contact details.
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the church, for example the Parish Giving Scheme, with your specific and separate consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin – The Care of Church Records” which is available from the Church of England website at https://www.churchofengland.org/more/libraries-and-archives/records-management-guides
For example, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which the PCC of the Church of the Martyrs, Leicester, holds about you.
- The right to request that the PCC of the Church of the Martyrs, Leicester, corrects any personal data if it is found to be inaccurate or out of date.
- The right to request your personal data is erased where it is no longer necessary for the PCC of the Church of the Martyrs, Leicester, to retain such data.
- The right to withdraw your consent to the processing at any time. (This can be done by email or by post – see contact details below).
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
- The right to object to the processing of personal data, (where applicable).
- The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact:
19 Westcotes Drive
0116 255 5921
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
10. Review of this Notice
This Data Privacy Notice was last updated in May 2018. Next review will be in May 2019.
The Church of the Martyrs, Leicester, is a registered charity, no. 1134668